JobDescriptions - Boise Camera Club

Officer & Board Chair Descriptions

President

The Bylaws state:

It shall be the duty of the President to preside at business meetings of the Club and the Board of Directors, and abide by and enforce the By-Laws of the Club, and appoint Committee Chairpersons as required. The President will be listed on Club accounts and be authorized to sign checks for Board authorized expenditures if the Treasurer is not available.

Additionally, the President and Treasurer work closely together on all duties associated with staffing the Western Idaho Fair. There are contracts to be signed and shifts to be filled. The President appoints necessary people to make sure the shifts are covered as per our contract with the fair.


Vice President

The Bylaws state:

It shall be the duty of the Vice President, in the absence of the President, to perform all duties incumbent upon the President. The Vice President shall arrange for the programs at the regular business meetings. If the President is not present the VP will run the business section of the meeting. The remaining of the meeting will be given to the program devised by the VP.


Secretary

The Bylaws state:

The Secretary shall keep the minutes of the club’s regular business meetings and those of the Board of Directors and receive and issue correspondence as necessary.


Treasurer

The Bylaws state:

The Treasurer shall collect all dues and other funds and deposit the same in banks to be designated by the Board of Directors. The Treasurer shall make such disbursements as authorized or approved by the Board of Directors; keep a correct account of receipts and disbursements; render a full report annually or more frequently if required by the Club or Board of Directors, and turn over all the property of the Club in his possession to his successor when duly installed. Treasurer also maintains the Member List keeping a record of current members with paid dues.


Board of Directors

The Bylaws state:

The Board of Directors shall administer the affairs of the Club, its finances, and authorize or approve all expenditures prior to any commitment of Club funds by any member, and payment by the Treasurer. Four members of the Board of Directors shall constitute a quorum for the transaction of business. Expenditures identified and within the amount specified in the Budget approved by the Board are considered authorized and may be obligated and paid by the Treasurer without further approval by the Board.


Print Chair

Duties of the Print Chair:

-Maintain possession of the equipment needed for the Print Night Meeting. This includes the light-box and stand, judging equipment, bins with signs for print description and distribution.

-Arrange for a Critique and three Judges for the meeting. These should be arranged well in advance of the meeting to ensure that experienced and capable people are chosen. Send monthly email reminders to upcoming critique and judges to keep everyone on schedule and allow for substitutions or schedule trades when needed. Coordinate maintenance of capable critique and capable judges list with the Projection Chair.

-Set up the room for print viewing.

-Appoint a member(s) to move prints efficiently from collection bins to final display after judging.

-Appoint a member to record score sheet – Record Title, Maker and Score of prints judged. Critique and Judge names should be attached to the score sheet.

-Forwarded completed score sheet to the web facilitator.

-The ICPC Chair (Paul Bradley) collects high scoring prints and forwards them to PSA for further competition.


Projection Chair

Duties of the Projection Chair:

-Maintain possession of the equipment needed for Projection Night Meeting. This includes the projector, judging equipment.

-Arrange for a Critique and three Judges. These should be arranged well in advance of the meeting to ensure that experienced and capable people are chosen. Send monthly email reminders to upcoming critique and judges to keep everyone on schedule and allow for substitutions or schedule trades when needed. Coordinate maintenance of capable critique and capable judges list with the Print Chair.

-Set up the room for viewing.

-Appoint a member to record score sheet – Record Title, Maker and Score of images judged. Critique and Judge names should be attached to the score sheet.

-Forward high scoring images and score sheet to the Newsletter Editor within 24 hours of projection night.


Workshop Chair

-Workshops are held on techniques of photography and software (not complete overviews) or care of camera and other equipment. Optimally a wide range of technique presenters will rotate showing different aspects of what makes a good photograph, how to use different software and aspects of camera care. A wide variety of presenters will give more perspectives on how different people approach the same solutions.


Web Facilitator and Co-Facilitator

Both the facilitator and co-facilitator will maintain the Boise Camera Club website. Any substitutes taking over these positions will be fully trained using the tools of the website.

The site is hosted by Smugmug.com and is a web based interface. The current design was approved by the BCC board and the design should not be significantly changed without prior approval. The web facilitator is responsible for keeping the site current. There is strong coordination with field trip, print and projection night, social chairs and vice president. 

-Monthly meeting dates, times and location are listed on the homepage.

-The website has both a top menu and dropdown menu of page listings.

-A gallery of images is updated monthly from both print and projection nights. 

-Print and Projection night scores will be posted under Scores and Other Files link (top menu).

--Field Trips are posted. (top menu)


Membership Chair

- Greet visitors.

-Give visitors information sheets about the club, parking permit and answer questions.

-Collect dues when treasurer is not present.

-When dues have been received, update membership on BCC Master Membership list.

-Send out reminder notices to people who have not paid dues on time.

-Make name badges for new members.

-Attend as many meetings as possible bringing information sheets and name badges to each meeting.


Field Trip Chair

Arrange field trips for members to shoot together at specified times and places. These can be local or multi-day events. They can be a simple as a Saturday morning meet or a more distant location that would require a full day's commitment.


Social Chair

Boise Camera Club has two annual banquets.

-The Founder's Day/Fair Celebration is done in September or October. Historically it is done in a local restaurant with room for us to hold a program, display images and have a projection meeting.

-The End of Year Banquet is held in February and requires the same type of venue.

-Board members and experienced club members are available to help with preparations and ideas.

-Additionally, should the Social Chair and members desire, a summer potluck picnic can be held.

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